Graduate Faculty Training and Reports

• How do I make a PDF of the Application Packet

  1. From your list of applicants - click on the student name or click the Action button on their row and then View

  2. From the Contact record, click on the Applications tab

  3. Click the Action button and click on Print Registration

  4. A new box will open for you to indicate what you want to include in the PDF

  5. Click Unselect All, then click:

  • Application Form (left column)
  • Recommendation Form (left column)
  • Recommendation Attachments (right column)
  • Requirement Attachments (right column)
  • Note: if your program does not use Recommendations you do not need to check these

  6. Click Print.  Your computer will prompt or download the PDF depending on your local settings. 

• How do I know if an application is "Ready For Review"
  When looking at your list of applicants, look at the column Applications Status.  Any student with the status "Complete Ready for Review" is eligible for you to review and make an admission decision.
• What do the different Application Status descriptions mean
  • Radius Applications Status
    Description of Status
  • Application In-Progress
    Applicant has started the application but has not finished, submitted or paid for the application.
  • Application Received
    Applicant has submitted the application.  The admissions office has not yet processed the application. They may or may not have submitted all supporting documents.
  • Applied
    Same as above
  • Incomplete Items Outstanding
    Application has been processed by the admissions office and there are items still missing making their packet incomplete.
  • Complete Ready for Review
    All items required from the admission checklist have been received and the file is ready to be reviewed by the program for an admission decision.
  • Admission Decision Made
    An admission decision has been officially entered for this applicant. 
• How do I enter my Admission Decision in Radius

  1. You have to be in the Application record, not the Contact record

  2. Click the Edit button in the top left corner

  3. After the screen updates a couple of the fields will become boxes that you can type in

  4. Scroll down to the section labeled "Program, Entry Term, Decision"

  5. Look for the Grad Program Decision field and select a decision from the drop down list

  6. Just under that, you may enter comments in the Grad Program Decision Comments box.  These would be the same comments you would have put on the Action Form.

  7. Please enter the current date in the Grad Program Decision Date field.  This will allow us to track when the decision was entered.

  8. Click Save in the top left corner when finished.  Your decision will not record if you do not click save.

• How do I see all of my Program Applications

  From the training class, you should have a "widget" on your home workspace.  If not, follow these steps to add it:

  1. First make sure a list of your applicants already exists (if not look for the training on creating a list view)

  • Click on Programs in the top level navigation, then click on Applications
  • Use the drop down in the top left to search for your program

  2. Click on Home from the top level navigation, then click on Home

  3. Click Add Widget, another box will open

  4. In the Module drop down list, select Applications.  In the Custom View drop down list, select the name that corresponds to your program.

  5. Click OK.  This will add a widget with the list of your applicants to your home workspace.

• How do I see all of my Program Inquiries

  From the training class, you should have a "widget" on your home workspace.  If not, follow these steps to add it:

  1. First make sure a list of your inquiries already exists (if not look for the training on creating a list view)

  • Click on Contacts in the top level navigation, then click on Contacts
  • Use the drop down in the top left to search for your program

  2. Click on Home from the top level navigation, then click on Home

  3. Click Add Widget, another box will open

  4. In the Module drop down list, select Contacts.  In the Custom View drop down list, select the name that corresponds to your program.

  5. Click OK.  This will add a widget with the list of your inquiries to your home workspace.

•  How do I create a List View (a list of applicants or inquiries that meet my criteria)

  The easiest way to create a List View is to Clone one that looks like what you want. 

  1. For Inquiries, go to Contacts and then Contacts.  For Applications, go to Programs then Applications.

  2. Use the drop down list in the top left corner to find a list view that looks like what you want to see

  3. Click on the View button (just right of the drop down in the previous step), then click Clone

  4. You will need to rename the View.  ALWAYS START WITH "GRAD - "!!!! Please! :-)

  5. Use the rows in the body of the Clone box to adjust the criteria to fit your needs.

  6. Save when you have finished.  The screen will update to what you requested.  If it does not look like it is selecting the students to meet your criteria you may go back and try again. 

  7. After setting your selection criteria you can arrange/add/remove columns to see the data you want (see the training on adding and removing columns).

•  How do I get the Columns that I want to see in my List View (including sorting, rearranging, and dividers)

  1. Open your List View

  2. Click the Add/Remove Columns button in the top left

  3. Available columns are on the left, already selected columns are on the right

  4. There are instances where a needed column may be "nested" within a heading on the left.  For example, if you are in the Applications module, scroll down on the left to the word Contact.  There is a small triangle to the left.  Clicking on that triangle opens all the fields that exist in the Contacts module.

  5. Click the check box next to any columns you want or uncheck next to any columns you do not want.

  6. Click OK to see the results

  7.  You may rearrange your columns by clicking on the column header and dragging it left or right.  You will see small green arrows that indicate you can drop the column in that spot to rearrange the order.

  8. You can sort columns by dragging the header just above the gray bar.  A green check mark will appear if you are in the proper area to drop the header.  After dropping the header in the sorting order area, you can use the small down arrow on the right of the header to control which way the sort runs or to remove the sort.

  9. You can create dividers within your list view by hovering over a header which will show a small down arrow to the right of the header.  Click on that arrow and select Group By This Field.  This will divide your list each time the data changes under this header.

  NOTE: If you are in a list view, the results of any of the above will reflect for anyone that views this list view.  However, if you are in tab in the contact or application record, the results will only reflect in your view.

• How do I indicate someone attended an event?

  1. Go to the Events module and click on the appropriate event.

  2. Click on the Attendees tab at the top.

  3. Find the appropriate person's name and click on the "Action" button for that line, select "Edit"

  4. Change the "Attendee Status" to Attended or Did Not Attend.  There are two other statuses on that screen, you do not need to change them, they are not currently being used. 

  5. Click Save.

  Note: For best results, you can have this screen ready on a laptop to check people in at the event.

Graduate College Faculty and Staff Reports

We produce reports for faculty and staff that provide information by various categories. These reports require a SAS Login for Access. 

• Graduate Faculty by College (SAS Login Required)
• Graduate Faculty by Department (SAS Login Required)
• Course Correlations (SAS Login Required)